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We are seeking a highly organized, proactive, and resourceful Executive Assistant to join our team and support our US-based partner company. Our partner company runs an omnimedia platform that delivers high-quality health and wellness content across multiple forms and channels, ensuring a worldwide reach to the masses.
As an Executive Assistant, you will act as an extension of the Founder – helping manage priorities, communication, projects, and the many moving pieces across a fast-growing health, wellness, longevity, and media company. This is a high-ownership role for someone who can take a broad objective, figure out what needs to happen, coordinate the right people, follow up on deliverables, and make sure things get done.
Responsibilities:
- Manage the Founder’s inbox, priorities, meetings, follow-ups, and day-to-day commitments
- Proactively identify what needs attention, anticipate needs, and take action without waiting for instructions
- Own projects from idea to completion, including timelines, tasks, owners, and deliverables
- Coordinate internal teams and external partners to keep projects moving and on schedule
- Act as the liaison between the Founder and editorial, content, clipping, social, design, and production teams
- Track deliverables, follow up on outstanding work, and ensure deadlines are met
- Turn meetings and conversations into clear action items and make sure nothing falls through the cracks
- Identify bottlenecks, solve problems, and escalate important issues when needed
- Create structure, improve workflows, and build simple systems that make the organization more efficient
- Leverage project-management, productivity, and AI tools to improve communication, organization, and execution
Qualifications:
- 2+ years of experience in executive assistance, operations, project management, media, marketing, or a similar role
- Strong organizational and project-management skills
- Exceptional follow-through and attention to detail
- Excellent written and spoken English
- Comfortable managing multiple projects and priorities simultaneously
- Highly proactive, resourceful, and independent
- Strong communication and interpersonal skills
- Comfortable working directly with founders, executives, and senior stakeholders
- Ability to prioritize and make decisions in a fast-moving environment
- Comfortable learning and using modern productivity, project-management, and AI tools
- Experience in media, health, wellness, longevity, or digital content is a plus
We offer:
- Full-time, remote work
- Working hours: Monday to Friday, starting at 3pm CET
- Private Health Insurance from day 1
- Timely and organized performance reviews
If this seems like the right job for you, we invite you to submit your resume in English. Please keep in mind that resumes in other languages might not be considered.
