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Who are we looking for?
- Minimum 1–2 years of experience in a similar position, preferably in a multinational company
- Good command of English, both written and spoken
- Advanced computer literacy, including excellent knowledge of Excel, Word, and PowerPoint, as well as strong typing skills
- Strong organizational and multitasking abilities
- Helpful attitude and strong problem-solving skills
- Proactive approach and ability to work independently
- Excellent time management skills
Your future role
- Manage daily reception operations, welcome and assist clients and visitors, and handle incoming calls and mail
- Coordinate meeting room reservations, visitor parking, internal and external meetings, and provide general logistical support
- Administer access control, including issuing access cards, maintaining records, and monitoring access systems
- Manage incoming invoices through Clever Desk, including verification, processing, and coordination with Finance and Accounting teams
- Administer the Gingco reservation system, including meeting room and parking reservations and user access rights
- Organize business travel, including flights, accommodation, transportation, documentation, and related administration
- Manage office supplies and inventory
- Coordinate facility management activities, including maintenance, cleaning, repairs, and communication with the landlord and contractors
- Maintain archives and databases
- Provide day-to-day administrative support to employees
- Support the Office Manager and assume their responsibilities during periods of absence
Key Responsibilities & Requirements
- Ensure effective administrative support across daily office operations
- Maintain accurate and well-organized records, documentation, and archives
- Communicate effectively and professionally with clients, employees, management, and external partners
- Follow internal procedures, meet deadlines, and efficiently execute management instructions
- Demonstrate a proactive, organized, service-oriented, and professional approach to daily responsibilities
What we offer
- Comprehensive health insurance covering inpatient and outpatient treatment
- International travel insurance for business and private trips abroad
- Employee Assistance Program (EAP), including phone consultations and legal, financial, and mental health support
- Unrestricted access to LinkedIn Learning and Udemy courses, as well as diverse training and development opportunities
- Baby Bonus and Compassionate Support Benefit
- Up to 10 days of study leave per year for exam preparation, taking exams, and obtaining professional licenses
- Access to a benefits platform where you can independently choose the benefits that suit you, including wellness & spa, tourism, sports, culture, entertainment, interior design, furniture, technology, clothing, restaurants, and more
- Celebration of important occasions, including Appreciation Day, employee birthdays, and New Year's, with gifts and celebrations
